I. Planning Stage
CBC Events shall:
· Meet with the client five months before the wedding
· Discuss with client regarding booked and needed suppliers
· Review with client all signed contracts
· Recommend suppliers that suits the budget and need of the client
· Book suppliers based on client's preference and instructions
· Discuss the option of RSVP
· Set date for ocular* inspection for church and reception
· Discuss misalette, wedding programs & other templates
· Discuss time table for the wedding day
· Provide client packing checklist
· Discuss clients preference in the ceremony and reception
· Discuss responsibilities of bridal entourage, offertory, and recessional participants
· Discuss details of the ceremony (list of church songs, list of reception songs, processional line up,offertory, and recessional participants etc )
· Discuss photo sequence at the ceremony
· Discuss wedding reception program
· Discuss floor layout, table numbers, arrangement of linens and chairs
· Prepare wedding day time table for the bride, groom, their families, entourage & all suppliers
· Prepare wedding program based on client’s preference
· Discuss and review wedding program & schedule with MC
· Confirm contract details with all vendors 1 week and 1 day before the wedding.
· Contact entourage by e-mail or phone to discuss responsibilities, itinerary and schedule.
· Conduct wedding rehearsal, depending on the venue & couple’s preference
· Prepare & distribute individual responsibility cards, itinerary and timetable of entourage
· Provide Unlimited Phone, SMS and E-mail support from contract signing to wedding day
· On the Wedding Day coordination detailed below is also applied
* Ocular for church and reception are free of charge. Transportation expenses for Ocular outside Metro Manila shall be reimbursed by the client.
II. On the Wedding Day
1. Preparation. Two (2) Coordinators will arrive at the wedding preparation venue five (5) hours before the ceremony time.
· Check on the arrival of Hair and Make-up Stylist
· Remind suppliers (florist, video, photo) on arrival at the preparation venue
· Receive & distribute flowers
· Check on wedding gown and all bridal items and accessories / special effects (such as butterfly,petals, confetti etc)
· Check materials needed for the church and reception (rings, giveaways, etc)
· Remind entourage and church participants on timely arrival at the church
· Coordinate with appointed person the payment balance of the suppliers
· Bride’s make up (Remind Make-up Artist)
· Arrange food for the couple, family, suppliers
· Check on the arrival of the videographer and photographer
· Assist in the arranging of paraphernalia for photo and video shoot
· Assist in family & entourage pictorial before departure to church
· Assist bride and entourage in their gown and make-up
· Check groom’s preparation
· Collect all needed materials to brought in the reception and church
· Departure of CBC Events’ 1st party at the preparation venue
· Check arrival of bridal car
· Check departure of the groom at the preparation venue
· Call driver of the bridal car
· Departure of the bride at the hotel
2. Ceremony. One (1) Coordinator will arrive at the wedding ceremony venue one(1) hour before the ceremony.
· Check church decorations / flowers, sound system, couple and parent’s seats
· Prepare offertory items on the offertory table
· Check arrival of musicians
· Receive doves from caterer to be placed near the entrance of the church
· Check arrival of Officiant
· Check arrival of entourage and church participants
· Distribute flowers, matches, veil, cord and pillows with arrhae and ring to the entourage
· Brief Lectors, Readers and Offerers
· Assist in organizing processional line-up for the sponsors and entourage
· Distribute Misalletes or Wedding programme
· Usher sponsors and entourage to their seats
· Assist musicians on the sequence of songs
· Assist Bride in her processional (fixing of veil, train, make up etc)
· Assist coin and ring bearers
· Assist orderly photo and video shoot
· Management of Recessional
· Organize well wishers at the door of the church
· Assist in the release of doves or other special effects (poppers, petals, confetti etc)
· Assist in the Bouquet toss
· Cue Bridal car
· Retrieval of Wedding Paraphernalia and Accessories
3. Reception. One (1) Coordinator will arrive at the wedding reception venue three (3) hours before the wedding reception.
· Check the souvenirs at the reception venue
· Check reception venue layout, decorations and bridal couple’s table. Presidential table, gift table, sound system, audio visual equipment, dance floor, etc.
· Check on the seating plan, place cards, table numbers, and chair counts
· Set-up receiving line materials and displays
· Check flower center pieces, decorations, etc.
· Check cake and cake display table.
· Meet and coordinate with Head Waiter and Banquet Sales Representatives.
· Coordinate with Event Stylist to gather arc and flowers in the church to be transferred to the reception venue · Gather gifts for the sponsors and entourage in a secured place for readily distribution.
· Check materials and paraphernalia for the activities: wine, wine glasses, cake cutter, etc
· Coordinate with Musicians, Host/Emcee, Mobile and Sound System Personnel
· Assist Photographers and Videographers regarding bridal photo session
· Check if AVP is played by Technician
· Facilitate guests registration
· Manage the flow of guests in accordance to seating plan
· Usher guests to their table assignment
· Ensure security, numbering and recording of gifts
· Arrange reception line up of the bridal party for the entrance and announcement
· Management flow and timing of program, working closely with Host/Emcee
· Assist musicians on the sequence of songs
· Assist on the presentation of bridal couple
· Inform waiter on the cake cutting and distribution of wine to guests for the toast
· Ensure service of food and beverage, working closely with the reception staff
· Usher guests to pictorial and buffet table
· Check the AVP
· Schedule break for supplier
· Check food on buffet table
· Prepare entourage gifts for distribution
· Assist in the Games
· Assist in the payment of balances to remaining suppliers
· Handle the wrapping of left-over food, cake, unused bottles of wine and other items as requested by the client · Collect all reception materials and endorse them to the authorized person assigned by the couple
· Submit all receipts either to the couple or to the authorized person
PACKAGE COST: THIRTY THOUSAND PESOS (PHP 30,000.00)
Maximum of 200 guests.
Four coordinators present
Additional P1,000 for every additional 50 guests or a fraction thereof
Client shall provide meals for our team of coordinators on the wedding day.
If the event is organized outside Metro Manila, an additional fee will be charged; the client shall likewise shoulder the applicable air fare and accommodation that will be incurred by CBC EVENTS in performing the duties expressed above.
PAYMENT TERMS
50% Non-refundable and non transferrable Down Payment, payable upon contract signing
50% Balance to be paid on the day of the event
